Job Title: Liaison / Production Assistant (Project Coordination)
Location: Cape Town
Employment Type: [Full-time / Contract]
About the Role:
We are seeking an immediate hire for a Liaison / Production Assistant to help manage and streamline communication between our internal teams and external contractors. This role will focus on reducing meeting time and easing the project manager’s workload by handling approvals, updates, and general coordination.
You’ll play a key part in ensuring smooth project execution, freeing up senior team members by managing communication, approvals, and project timelines. This role is ideal for someone with strong coordination experienceand a background in the film industry or similar fast-paced environments.
Key Responsibilities:
- Project Coordination:
- Act as the main point of contact for internal teams and external contractors (subcontractors and freelancers)
- Coordinate updates and approvals between clients and project teams
- Manage communications, tracking approvals, and ensuring timely responses to project updates
- Approval & Change Management:
- Ensure all approvals (changes, updates) are communicated and documented efficiently
- Track project changes and updates, ensuring smooth delivery without constant meetings
- Use project management tools to maintain and track project progress
- Administrative Support:
- Help reduce the administrative burden on project managers by handling day-to-day updates
- Organize project timelines, resources, and ensure everything runs according to plan
Ideal Candidate Profile:
Skills & Experience:
- Strong project coordination experience
- Experience working with subcontractors and external teams
- Background in production assistance or junior project management (film industry or similar)
- Ability to handle complex workflows in a high-pressure, fast-paced environment
- Comfortable using project management software (e.g., Asana, Trello, MS Project)
- Strong experience with communication management and client interaction
Traits & Attitude:
- Detail-oriented: Ability to juggle multiple moving parts while staying organized
- Adaptable under pressure: Comfortable navigating change and problem-solving on the fly
- Excellent communicator: Clear and effective communication with both internal teams and clients
- Proactive and self-starting: Able to identify needs and solve problems without constant direction
Why Join Us?
- Immediate opportunity to make an impact on workload efficiency
- Work in a dynamic, fast-paced environment
- Opportunity for career growth and development in project management
